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OneDrive for Business gives you one place to store, share, and sync your work or school files. As part of the University of Chicago’s Office 365 service offering, you can save your files in OneDrive and then work with them from almost any device. Upload files from your PC, Mac or Mobile device. Share files with others. Give others permission to edit files and work on them at the same time.
With different versions of Microsoft Office available, it can be hard to keep track of all the useful features that it has to offer. Here are seven tips to help you get the most out of your Office 365 user experience, ranging from teaching your inbox to de-clutter itself to unsending that accidental email. This page provides instructions on how to configure Outlook 2016 to access your Office 365 account using Exchange. Outlook Tutorials on Lynda.com Lynda.com has several video tutorials that cover how to get the most out of using this program, including information about contacts and creating email filters or rules.
Get to your files from anywhere, on your computer, tablet, or phone. Sync OneDrive for Business to your PC or Mac, so you can access your files even when you’re offline. Common Use Cases:. Share notebooks with common information with your department. Use OneNote as an OCR tool. Clip interesting items from the web. Post audio or handwritten notes.
Use page templates to create agendas and take minutes for meetings. Create notebooks for your classes and keep your class notes organized. See how you can use the. Training and More Information. Lynda.com.
Microsoft. Guide to using the (Office support site). Blog post: See how a to take notes across classes Other resources. For Pinterest users, Microsoft EDU has several with teacher information on using Teams within the classroom – for example. Common Use Cases. Use Outlook to manage personal email, calendars, tasks, and contact lists across mobile, web, and desktop/laptop devices.
Use Outlook to manage shared email and calendars, such as those that get created by Office 365 Groups/Teams. Use Outlook to collate RSS feeds Training and More Information. Lynda.com. Microsoft. UChicago Knowledge Base.
(Microsoft support site). Follow an Office 365 Group shared mailbox to get updates to your personal mailbox. New Features. About.
Microsoft Teams is a hub for teamwork in Office 365: a chat-based work space to collaborate in real time. Access via the, or mobile client. Common Use Cases. Collaboration and chatting between members of a department. Create a work space for members of a project team. Inter-institutional collaboration. Student organization collaboration.
Student to student knowledge sharing in classes. Classroom chat – augment Canvas by setting up a Team for a class. Research and lab collaboration.
See more Quick Start Guide. Teams is a full-collaboration tool — anyone you add to the team will have full access across all of the assets that the Team owns (chats, files, plans, notebooks for example) so please consider who you wish to be a member of your team. General Guideline: Use Teams when you want full access collaboration with under 2500 people. Consider using a team for your department and division, and then use channels within the team for specific topics. Each of those channels will have its own chats, files, and notebooks organized for it, with everyone in the team able to access.
Naming Guide: Make your team name unique, and yet identifiable as to which dept or division it may belong to. Example: BSD-HR. Before adding a team:. Look to see if there is an established Team that may fit the need. Decide if the Team should be public (searchable by members of the University) or private (not searchable).
Ensure there will be a purpose for the Team and that it will be of use. Please add at least two owners for your team. Try Teams before creating a new team, use the that Microsoft makes available. Extend Teams with tabs, applications, and connectors to talk to other cloud-based services and web pages. Faculty: is available to showcase how Teams may be used in the classroom.
Training and More Information. Lynda.com. Microsoft. Microsoft Teams. Video for. Knowledge Base.
(Microsoft support site). For the best user experience, try installing the app (desktop/laptop or mobile.).: while the product doesn’t yet support this natively, this can be done by adding a website tab to the channel with the OWA web address of your team: example URL – replace the red text with your team name: [email protected]/calendar. Find the name of your team in the global address list. NOTE: this functionality only works if you have. and. is now available.
Creation of new teams from existing teams are now available. Recording of Teams meetings to Stream (““) is now available. is now available. Other resources. For Pinterest users, Microsoft EDU has several with teacher information on using Teams within the classroom – for example.
About. Use Delve to find documents that you might be interested in, among those file repositories (including your own email in Office 365) to which you have access. Training and More Information.
Lynda.com. Microsoft. Support. Tips and Tricks See the screenshots below to show you information about the files that are shared with you. You can see who owns the file, what type of file it is, what file share or repository the file came from, or if the file was from your email. Save files you are interested in for quick access later.
This has the name of the person to which the file belongs, and the last modification date of the file. Shows the type of file. Shows the name of the file. Shows where the file came from/what repository to which the file belongs. In this case, the file was posted to a Microsoft Team.
The icon on the left is the “save” icon. Click the save icon to remember this file for easy access later. The icon on the right shows that there are a group of people who have access to this file. Click the ellipsis “” to get to more information. This icon shows that this file is an attachment from your email.
This icon shows that there is a hyperlink here. About. Use Flow to create automated workflows between applications and cloud services.
Start from a or create a workflow from scratch. Visual builder for workflow development Common Use Cases. Create approval workflows. Notify your Team when other activity occurs. Save your email attachments to OneDrive.
Many, many more. Look at the for some ideas.
Training and More Information. Lynda.com. Microsoft. (Microsoft blog site, filtered for product updates) Tips and Tricks. Support.
About. Planner is a lightweight project management tool to visually assign and organize tasks for your team. Common Use Cases. Manage work for a department.
Manage small projects. Plan for events Quick Start Guide. Set up the Buckets to match the workflow of your project. Example bucket structures. Backlog, Sprint 1, Sprint 2. To-Do, Jan, Feb.
To-Do, Phase I, Phase 2. Rename the labels to something that makes sense for your team. Drag and drop tasks between bucket columns as needed. Training and More Information. Lynda.com.
Microsoft. Tips and Tricks. Use the checklist items to cover subtasks, and make them visible on the card for quick updates. If you don’t use checklist items, then add the description to the card — help clarify for the team what the task is about. Use the views – calendar view in particular can make planning much easier.
Add backing documentation to the task itself. Use the labels to denote metadata (importance, urgency, etc.). Use the plan that was created with your Team. Click the plus in a Team Channel to add a Planner. Your plans are fully accessible to all team members, anyone can interact with any task, not just those they are assigned to. Planner cannot track dependencies between tasks. Try creating buckets to show dependency lines, or order the cards within a bucket to reflect the dependency track.
About. Build apps fast with a point-and-click approach to app design. Choose from a large selection of templates or start from scratch. Easily connect your app to data and use Excel-like expressions to easily add logic. Publish your app to the web, iOS, Android, and Windows 10.
Common Use Cases. Create custom apps when the other Office 365 tools aren’t quite enough for what you need. Use when you do not need custom branded applications. Create mobile apps quickly (note: you will need PowerApps for mobile to see the applications.) Training and More Information. Lynda.com. Microsoft. Support.
About. SharePoint is a collaboration intranet system which allows for sharing and managing of content, knowledge, and applications. SharePoint technology underlies and. SharePoint sites are automatically created whenever you create a new Office 365 group (such as those that are created when you create a Team.) Common Use Cases.
Use the SharePoint interface when you wish to set custom permissions on shared OneDrive folders and files (such as those that come with Office 365 groups/Teams). Use SharePoint when you need to recover files deleted from Team OneDrive folders. Use SharePoint to create custom lists and views to use within your Teams. Create a single list, but with multiple views filtered by various criteria to make the list easier to interact with. Examples: Task list, risk log, issue log, team roster, curated hyperlinks lists. Use SharePoint custom lists when you need more interactive capability than can provide. Training and More Information.
Lynda.com. Microsoft. Tips and Tricks. Create custom lists in SharePoint and use them as tabs within your Team. This can be particularly useful if you have a view that you want the team to see.
Example: Use one master task list. Create views for your phased releases, and add those views as separate tabs to your Team.
Microsoft Project can export to a SharePoint task list. This can save time, as you can have your team interact with the SharePoint task list. Create a Gantt view from the task list and show that in the Team. About. StaffHub is an application designed with front-line workers in mind.
Managers can create and manage schedules for their shift worker employees. Note: there is no link between Workday and StaffHub.
Common Use Cases. Use StaffHub to manage shift schedules for student workers Training and More Information. Lynda.com. Microsoft. Tips and Tricks. Since there is no tie to Workday, you will need to claim your employees as a manager.
StaffHub is best used when your workers only have one job. Workers can only have one manager in the system, so if your employees have additional jobs, then you will not be able to use StaffHub to manage their schedules without coming into conflict with another manager. About.
Microsoft Stream is a video hosting platform to securely share and discover video within the University of Chicago. Smart searching and autocreated captioning for uploaded videos. Create channels to showcase videos. Videos can be shared to all of campus or to just a smaller group (at this time public access to videos is not supported.). Note: despite the name, you cannot Stream live events using Stream.
Common Use Cases. Create a channel for your department or division to showcase what your area is doing. Viewing previously recorded events, classes, lectures. Host help videos for staff, faculty, and students.
Embed videos in University of Chicago internally focused websites. Follow channels and watch videos shared to campus Training and More Information. Microsoft. Tips and Tricks. Post your videos to a channel to make them easier to organize. Mount your channel to your for easy viewing by your Team.
Let Stream create your auto caption files. After it takes a first pass, follow these instructions to download a copy of the auto-created caption file to make corrections, then re-upload the file.
Upload the video, click the autocaption. Go to my videos, then edit the video.
Unclick the autocaption, and then follow the to download the VTT file. Once you have the VTT file locally, edit it in a text editor, fix the captions, then upload them back to the server (edit the video, then upload the caption file.). Enable a table of contents for your video.
In the description, on separate lines, type times (M:SS format) and a description of that point. 0:35 – Interesting comment here.
2:15 – Next speaker. Add hashtags in your description to enable easier searching. #office365, #stream, #topic, #ssd.
Add a picture for your channel. Customize the thumbnail for your video to show what you want. If you are sharing videos solely to a Team, customize the permission to be only open to that Team. Add a second owner for your videos. Customize your URL to add a timestamp if you want the video to start in a specific place.
Use a watchlist to create a custom watchlist with videos from multiple channels. Follow a channel that you are interested in. About. To-Do provides a quick and easy way to add items to a personal to-do list and work them on any device: iOS, Android, web, or desktop clients. Use the My Day feature start the day with a clean slate: focus in on the tasks that you want to work on today. Add items in the morning, then cross them off as you complete them. Use Intelligent Suggestions (click the light bulb) to have To-Do suggest tasks from your To-Do list to work on today.
To-Do integrates with Microsoft Outlook. Manage your personal tasks in either To-Do or Outlook. Common Use Case:.
Personal To-Do list Training and More Information. Lynda.com. Microsoft. About. Yammer offers enterprise private social networking for members of the University of Chicago Common Use Cases.
Chatting for Interest groups and communities with membership drawn University-wide. Communicate to all of campus, if they have joined the Yammer network. Informational messages to all campus. Quick Start Guide.
Yammer is designed as a chat-based tool, and is best for public groups. General Guideline: Use Yammer when you want to allow anyone on campus to join your group.
Use when you want to have more restricted membership. Naming Guide: Make your group name unique, and yet identifiable as to which dept or division it may belong to. Example: BSD-HR.
Before adding a Yammer group:. Look to see if there is an established group that may fit your need. Decide if your group should be public (joinable by any member of the University) or private. Ensure you have a purpose for the group and that it will be of use. When uploading files to public groups be sure to keep in my mind the following:.
Files should be relevant to the group and/or current topic. Files uploaded to Yammer public groups for the purpose of collaboration should never be considered final documents or deliverable items.
Always recreate final documents and save elsewhere. As always, files should be appropriate for professional use. Guidance over what may be stored in Office 365 may be found at. When choosing an audience be mindful of the following and think before you post:. Who will benefit most from my post?.
If I am asking a question, where am I most likely to receive an appropriate answer?. Does my post contain too many words, or too few?. Is my post meaningful in any way?. How might the language use and tone of voice in my post be perceived? Training and More Information. Lynda.com. Microsoft.
Tips and Tricks. Tailor your profile, and edit your notifications. Click the gear, then edit settings. Follow other people you find interesting.
Use the newsfeed for All Company to track new activity. Join groups and follow topics. Click the gear, edit settings, then apps. Scroll down and click on topics. Add hashtags to your posts to create new topics, and make those posts more easily searchable.
This document will provide instructions on how to use the search function within Outlook 2016 for Mac. Finding an E-mail Using the quick search to search current folder.
Locate the quick search bar in the upper right of Outlook. Type the word you wish to use to search by then select the category from the drop down. Your results will appear based off what you searched for. Click the x in the search bar to clear your search.
Using the full search options If you want to refine your search even more, you have the option of changing search criteria. To do so, click the search bar in the upper right. You will see another option called 'Search' added to your tools. From here you can:.
Select Subfolders, All Mailboxes, or All Outlook Items to specify where you want the search to look. Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received. Notes:.
If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab. An Outlook search includes the file names of attachments but not the text inside attachments.
To save a search as a, on the Search tab, click Save Search, and then enter a name for it under Smart Folders. Further search resources can be viewed on.